ADMINISTRATION & PROJECT OFFICER
REPORTING TO: Operations, Governance and Finance Manager
LOCATION: Coleraine House, Coleraine Street, Dublin 7
DURATION: 1 year (fixed term contract)
HOURS OF WORK: **Apply on the website** hours per week
ANNUAL LEAVE: **Apply on the website** days
Reporting directly to the Operations, Governance & Finance Manager,
this role will support the general operations and administration of
the organisation and provide project support for the team.
GENERAL ADMINISTRATION AND FACILITIES SUPPORT
The successful applicant will work closely with the Operations,
Governance & Finance Manager to ensure that all organisational
administration complies with regulatory and financial requirements.
The post-holder will also work to ensure that facilities ? premises,
IT, telecommunications, health and safety - are managed and maintained
effectively and will assist in day-to-day organisational
administration duties.
* Manage and oversee system for the processing of telephone and email
enquiries.
* Maintain MHR?s information and CRM systems (Salesforce) and
electronic filing systems.
* Handle office management-related tasks (e.g. logistical matters,
office supplies, mail)
* Managing invoice timelines and preparation.
* Events management ? both online and in venues.
* Gathering and processing data to inform stakeholder reports and
the measurement of MHR?s key performance indicators.
* Assisting with production of reports, documents and presentations
in Word, Excel, Powerpoint, etc. Maintaining and filing project
documents.
* Arranging in-house and online meetings, booking rooms, equipment
and catering.
* Organising travel and accommodation arrangements for team members
and associated personnel.
* Contribution to the maintenance of strong internal systems and
processes.
* Update, and ensure implementation of MHR?s Policies, Procedures
& Process Documentation.
* Assist the team with the administration and organisation of
fundraising and income generating activities.
* Contribute to new initiatives and projects.
PROJECT SUPPORT
The post-holder will provide organisational and administrative support
across the lifespan of Innovation projects.
* Provide administrative and secretariat support to project
structures.
* Assisting in developing project task plans and follow-up
activities.
* Assist with the successful onboarding of funded projects, in
accordance with MHR guidelines.
* Supporting Innovation Team in managing project budgets through the
life cycle of the project. This includes preparing project budget
reports which monitor actual and forecasted time and costs vs budget.
* Support the development of project tools and resources.
ASSISTING MHR TO DELIVER ON ITS OVERALL STRATEGIC GOALS
* Work within the framework of the overall objectives and the
policies and practices of the MHR.
* Prepare and report on your individual work plan targets as
directed by your Line Manager, and in accordance with the
organisational strategy and annual work plans.
* Ensure all work undertaken complies with data protection and GDPR
rules.
* Contribute to the promotion of equality of opportunity,
anti-discriminatory practice, diversity, individual rights and choice
in all aspects of work.
* Carry out other administrative duties as required.
* Support interns and/or volunteers as required.
* Participate in relevant training and development courses as agreed
with the Operations, Governance & Finance Manager.
* Undertake such other duties as might be reasonably assigned from
time to time by the Operations, Governance & Finance Manager or CEO.
* Be vigilant to any Health, Safety and Welfare risks in the
workplace and bring any concerns to the attention of the CEO or Health
& Safety Representative.
REQUIREMENTS:
* A third level qualification.
* Minimum 3 years? experience in a similar role, preferably in the
not-for-profit sector.
* Experience in managing administrative and project work.
* Exceptional verbal and written communication skills.
* Excellent organisational skills.
* Confident MS Office, Excel.
* Strong attention to detail.
* Highly developed interpersonal skills with an ability to
communicate effectively with a wide range of stakeholders.
* Self-motivated, effective team member with the ability to work on
his/her own initiative.
* Ability to prioritise work and meet deadlines, while producing
work to a high standard.
* Ability to represent the organisation appropriately.
DESIRABLE:
* Experience with Salesforce.
* Familiarity with project management tools and approaches.
* Understanding of finance and governance procedures within the not
for profit sector.
TERMS AND CONDITIONS:
This is a fixed term, one-year contract subject to funding and
completion of a probationary period. **Apply on the website** hours
per week.
MENTAL HEALTH REFORM OPERATES THE FOLLOWING BENEFITS FOR ITS
EMPLOYEES:
* Defined contribution pension scheme.
* Annual leave entitlement is **Apply on the website** days,
exclusive of public holidays, and 1 wellbeing day per year
* Access to an Employee Assistance Programme
APPLICATION PROCESS:
Please email your CV and cover letter to **Apply on the website**
Requests for additional information can be sent to **Apply on the
website**
Closing date for the submission of applications is MONDAY **APPLY ON
THE WEBSITE**RD JANUARY AT 5:**APPLY ON THE WEBSITE** PM
_MENTAL HEALTH REFORM IS AN EQUAL OPPORTUNITIES EMPLOYER_
We need : English (Good)
Type: Permanent
Payment:
Category: Health
